Privacy Policy for DeRidersMeet.in
Effective Date: July 3, 2022
Welcome to DeRidersMeet.in — the official website of De Riders Meet, a yearly motorcycle cultural gathering bringing together passionate riders, clubs, and motorcycle communities from across India. Your privacy is important to us, and this policy outlines how we collect, use, share, and protect your personal information.
By using this website and participating in our event, you agree to the practices described in this Privacy Policy.
1. Information We Collect
When you interact with our website or register for the event, we may collect the following types of personal information:
a. Personal Data
- Full Name
- Email Address
- Mobile Number
- City and State
- Motorcycle Club Name (if applicable)
- Social Media Handles (optional)
- Emergency Contact Details
b. Event-Specific Information
- Vehicle Registration Number
- Riding Experience (in years)
- Accommodation Preferences
- T-Shirt Size (for event merchandise)
c. Technical Data
- IP Address
- Browser Type
- Device Information
- Access Time and Date
- Pages Visited (via analytics tools)
2. How We Use Your Information
We use your information to provide a safe, enjoyable, and well-organized event experience:
- To process and confirm your event registration
- To communicate important event updates and logistics
- To personalize your event experience (badges, merchandise, groupings)
- To improve our website, services, and future editions of De Riders Meet
- To share safety information and emergency protocols
- To promote the community (with your consent for photos and testimonials)
3. Sharing of Information
We do not sell or rent your personal data. However, we may share your information with:
- Event Partners & Vendors (only for services like lodging, meals, or insurance)
- Law Enforcement (if required for safety or legal compliance)
- Medical or Safety Personnel during the event in case of emergencies
- Digital Service Providers (like payment gateways or mailing systems)
All third parties are required to uphold confidentiality and use your data solely for event-related purposes.
4. Photos, Videos, and Media
By attending De Riders Meet, you grant us the right to use event photographs and videos that may include your likeness for promotional purposes on:
- Our website
- Social media platforms
- Partner pages
- Future event campaigns
If you wish to opt-out of such media usage, please inform the organizers before or during the event.
5. Your Data Rights
You have the right to:
- Access your personal data
- Correct or update any inaccurate information
- Request deletion of your information post-event
- Withdraw consent at any time (note: this may affect your participation)
To make such a request, contact us at themaverickflock@gmail.com.
6. Data Retention
We retain your data only for as long as necessary to:
- Organize and evaluate the event
- Comply with legal and safety regulations
- Maintain historical data for future invitations (with your consent)
Typically, non-essential data is deleted within 90 days post-event.
7. Data Security
We implement robust security measures to protect your data:
- SSL encryption for all web forms
- Secure server hosting with regular audits
- Access control and limited staff permissions
- Payment data is handled only by certified payment gateways
Despite our best efforts, no system is 100% secure. Please exercise caution when sharing sensitive data online.
8. Children’s Privacy
De Riders Meet is an adult-focused motorcycle event. We do not knowingly collect data from individuals under 18 years of age. If we discover such data, we will promptly delete it.
9. Third-Party Links
Our website may link to third-party sites (e.g., hotel partners, sponsor pages). We are not responsible for their privacy practices. Please review their respective privacy policies before engaging.
10. Policy Updates
We may update this Privacy Policy to reflect changes in our practices, legal obligations, or services. When we do, we’ll post the updated date at the top of this page. Continued use of the website implies acceptance of the updated terms.
11. Contact Us
If you have any questions, concerns, or requests related to this Privacy Policy, feel free to reach out:
📧 Email: themaverickflock@gmail.com
📍 Event Office (During Event Time): [To be provided on event announcement]
🌐 Website: https://deridersmeet.in
Ride United. Ride Free. Respect All Roads.
Thank you for being a part of De Riders Meet — where passion meets culture, and riders become family.